Document History:
First Published 09/2016

Policy Review Date:
February 2017

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This document explains the safeguarding measures within the organisation. It applies to all staff and volunteers.

Any queries about this policy should be sent to the document editor identified in 1.1 via contactus@edlumino.org

This document should be interpreted in line with the standard policy context (contained in paragraphs 1.2 to 1.8 below) and definitions (contained in appendix 1 of this document). The editor of this document is the CEO.

2   Additional Guidance
When working within England and Wales the requirements of statutory guidance Keeping Children Safe in Education must be followed, as well as any policies and procedures of relevant Local Safeguarding Children Boards (LSCB), in areas in which the organisation is working


Further guidance relevant to the matters within this policy may be found in the following documents:
·       Health, Safety and Security Policy
·       Anti-Bullying Policy
·       Social Media Policy
·       Restraint Policy
·       Handling Allegations against Staff Policy
·       Disqualification by Association Policy
3   Child Protection


Any concerns or allegations relating to abuse of children, abuse by children and allegations against staff must be reported immediately. This includes reporting allegations against third parties as well as the self-reporting of allegations against a member of staff.


The Designated Safeguarding Leads (DSL) for reporting matters to are:
Trustee:           Jo Burch          chairoftrustees@edlumino.org             
Executive:        Rory Fox         contactus@edlumino.org

In an emergency situation in England or Wales, when there is a justifiable concern that staff may not be available quickly enough to deal with an urgent concern, then a concern should be taken directly to the NSPCC 24/7 helpline: help@nspcc.org.uk or 0808 800 5000.

All staff must be aware of how to identify child abuse. Information is available on the NSPCC website under: Signs symptoms and effects of child abuse .

Safeguarding concerns should be raised using the Safeguarding Concern form procedure (Form F2). Concerns should always be acknowledged as quickly as possible and within 24 hours of being raised. Unacknowledged concerns, or matters which are not dealt with quickly enough should be raised as a whistleblowing concern, using the Complaint, Grievance and Whistleblowing Policy.
4    Dealing with disclosures


In dealing with disclosures staff should listen sensitively to what is said or implied. There must be no offers of confidentiality, as matters which are disclosed must be able to be referred to others, in order to be resolved. Notes should be taken as quickly as possible, recording the disclosure in the terms used by the person making the disclosure. The notes should be an objective record of what was disclosed and passed on as quickly as possible to the Designated Safeguarding leads.
5   Specific safeguarding issues


Due to renewed focus, particular mention is made of the following matters, which staff should be familiar with, and should report concerns relating to, using the procedure outlined above:  
6   General safeguarding practices


ID must be worn visibly by all staff at all times and strangers should be challenged to confirm ID.

Staff should undergo safeguarding training at induction and refresher courses every 2 years.

Staff should not meet with students in private places (including online places). There should be no meetings at all outside of the work place or outside of designated educational activities.

Safeguarding practices apply to relationships between staff and students until two years after staff have left the organisation and for two years after students have left organisational programmes.

There is to be no photographing, filming or recording of staff or students without prior written consent from the Designated Safeguarding Lead.

Any visitor who is not DBS checked must be accompanied by a member of staff with a valid DBS at all times. Anyone who visits more than 5 times in a 3 month period should be DBS checked or confirmed as having a DBS check.

Additional site specific procedures will be drawn up, as necessary, at each Edlumino site.
7   Roles and responsibilities


Specific roles and responsibilities relating to safeguarding, supporting vulnerable students and educating to prevent safeguarding abuses are including in the Job Descriptions of the relevant staff. They are reviewed as part of the annual appraisal process.
8   Safer Recruitment

The Statutory guidance referred to in [2.1] on the appointment, induction and training of staff must be followed.

The organisation recognises the DBS checks carried out by other partner organisations which are subject to formal inspection by monitoring bodies such as OFSTED, and which therefore have objective confirmation of the effectiveness of their own safeguarding procedures.

Once someone has undergone recruitment checks and started work with the organisation, any subsequent allegations, concerns or investigations about their conduct relating to before, or since starting work; must be reported to the Designated Safeguarding Lead. This should be done immediately the matter is known, by self referral and also by anyone else aware of the matter.

When recruiting translators or displaced individuals with specific skills, the difficulties of obtaining documents, checks and references from conflict zones will be recognised and procedures followed as far as is reasonably possible in each context. In complex cases advice will be sought from organisations with relevant expertise.
9   Liaison and information sharing


Records should be made and maintained at all stages of Safeguarding processes, as outlined in the Data Protection Policy. Any information gathered through safeguarding procedures will be shared with appropriate agencies and partnership organisations, where doing so is deemed to be in the best safeguarding interests of a child.

Information about ‘missing’ children will be communicated to Statutory authorities. In the UK this will be the local safeguarding childrens boards or the Childrens Commissioner. Outside the UK this may include UNICEF or other local authorities.
10    Conclusion

This Policy has been Impact Assessed for Environment and Equality considerations. Policy review follows the Review cycle.

Safeguarding Concern Form    [Form F2-00-01]
Please contact the designated safeguarding leads directly if you do not get a response within 24 working hours
Details of safeguarding incident or concern : Please include the following details date/time of incident, witnesses, location of the incident, any other staff who are aware of relevant information and/or any other background information which explains the concern
Contact Email
Contact Phone
Are there further docs/evidence not included in this form
Impact Assessment  : Edlumino Safeguarding Policy
Equality Impact Assessment : Race & Ethnicity, Gender, Age, Religion, Disability, Sexuality, Maternity, Gender Reassignment, Marriage & Civil Partnership, Deprivation

Concerns arising after control measures added : NONE

Further Action : NONE
Environmental Impact Assessment : Waste & Recycling, Pollution of water, land, air, noise, light or odour. Flooding, Energy or materials use.

Concerns arising after control measures added : NONE

Further Action : NONE

See Also :  General assessments and general control measures within the Meta Policy

Assessment carried out by : RF March 2016

Appendix  : Definitions of words used in Policies and Procedures
In general, English words are assumed to have the meaning and reference contained within the Oxford English Dictionary. Specialist terminology relating to Education is taken as having the meaning given to it in the appropriate English parliamentary legislation or English Government documents (especially those from the Department for Education).

Within the organisation we give our own additional definitions as follows:

‘associate volunteers’: are individuals who volunteer and work alongside organisational staff, but are not formally enrolled within the organisation. These individuals may belong to other charities (such as Save the Children, etc), in which case they are ‘corporate associate volunteers,’ or they may be self sponsoring and working on their own behalf, in which case they are ‘sole associate volunteers.”’
‘directors’: are the trustees.

‘Editor’: the member of staff who is deemed to ‘own’ a document and is responsible for ensuring that it is published, reviewed, amended and kept accurate and up to date

‘member’:  the individuals in charity law responsible for appointing the trustees. In Edlumino Education Aid the trustees are the members, and they are a self-regulating body.

‘Organisation’:    The organisation is Edlumino Educational Aid

‘school’: refers to any place where learning is delivered by a member of staff to pupils, as a corporate act of the organisation. This could be a school, an academy or some other formal or informal setting.

‘staff’:  refers principally to employed members of the organisation. However the word ‘staff’ is used in organisational documents as a simple way of referring to all who work on behalf of the organisation, so it includes ‘trustees’, ‘members’, ‘volunteers,’ ‘visitors,’ etc.

‘student’: there is a customary distinction between ‘pupils’ who are learners up to the age of 16 and ‘students’ who are post 16 learners. We use the word ‘student’ to refer to all learners, regardless of age.

‘Studium’: is an Edlumino centre where education, or emergency education is provided. This term is used for centres where words such as ‘school’ or
‘education’ could be misconstrued or mistakenly viewed as having political connotations.

‘Supporter’: this is a person who undertakes to fund raise or carry out other activities which support the organisation. Supporters are not formally part of the organisation and have no formal rights or responsibilities within the organisation.

‘teacher’: a member of staff responsible for ensuring that students learn. This could include those who are formally qualified as teachers, those who are experienced as teachers, or it could include individuals who are delivering aspects of a role which could otherwise be done by teachers.

‘trustees’: those appointed by trustee vote to the body of trustees responsible for the organisation

‘volunteer’:  an individual who donates time to work for the organisation. Individuals only become ‘volunteers’ from the point that they complete their induction and are enrolled as a volunteer. Volunteers have no contractual rights as there is no contract between the organisation and a volunteer.

‘visitor’: an individual who is visiting an organisational site or activity, potentially doing so in order to make a decision about whether to ask to become a volunteer.