Policy
13
Document History:
First Published 09/2016

Policy Review Date:
October 2017

Status:
Live on website ver-1d

Dress Code Policy
This document explains the expectations regarding personal appearance. It applies to all staff and volunteers.

Any queries about this policy should be sent to the document editor identified in 1.1 via contactus@edlumino.org

1.1              This document should be interpreted in line with the standard policy context and definitions. The editor of this document is Rory Fox. It is implemented from 1st June 2016.
 
2     General principles

2.1             
Staff are expected to project a professional image of themselves, at all times when at work, or working. This means role modelling at all times the high standards appropriate to the teaching profession.
 
3     Specific requirements

3.1             
In formal educational settings staff should adhere to the standards traditionally expected in the business community. This means a shirt, jacket and tie for men and equivalent dress for women.

3.2             
The following items are strictly prohibited within a formal school environment
• Leisure or sportswear (except for the PE department)
• Denim clothing
• Trainers 
• Flip flops 
• Leggings or shorts  
• T shirts/vests
• Low cut tops or tops with thin straps which do not cover underwear
• Clothing made of sheer fabric exposing underwear
• Baseball caps 
• Large or inappropriate logos
• Clothes that are excessively worn, faded, ripped, dirty or in disrepair.

3.3             
Specialist staff should wear any specialist clothing particular to their specialism (eg cleaners, cooks, sports staff, technicians, etc), changing to the wider expectations of the dress code when appropriate.

3.4             
When working in informal educational settings (such as refugee camps) or physically demanding school trips, staff will ensure cleanliness and professionalism whilst also making use of less formal clothing and footwear as necessary to ensure sturdiness and grip.

3.5             
Hair should be neat and tidy at all times and of natural colours. No extreme hairstyles are allowed.

3.6             
Tattoos should not be visible. Jewellery should be simple and discreet. Visible piercing must be simple and restricted to a maximum of 1 per ear lobe in the work place (apart from in the context of faith communities which denote marriage with a small discrete nose stud). 

3.7             
Edlumino values the cultural and religious diversity of its employees and will take a sensitive approach when this affects dress requirements.  Turbans and headscarves are appropriate when worn as part of a faith commitment but must not compromise health and safety. Hijabs and similar clothing are appropriate as part of a faith commitment but the full face must be visible at all times in order to ensure identity and security. 
 
4      Conclusion

4.1             
This Policy has been Impact Assessed for Environment and Equality considerations. Policy review follows the Review cycle.
    
Impact Assessment  : Edlumino Dress Code Policy
Equality Impact Assessment : Race & Ethnicity, Gender, Age, Religion, Disability, Sexuality, Maternity, Gender Reassignment, Marriage & Civil Partnership, Deprivation

Concerns arising after control measures added : NONE

Further Action : NONE
Environmental Impact Assessment : Waste & Recycling, Pollution of water, land, air, noise, light or odour. Flooding, Energy or materials use.

Concerns arising after control measures added : NONE

Further Action : NONE


See Also :  General assessments and general control measures within the Meta Policy

Assessment carried out by : RF March 2016

Appendix  : Definitions of words used in Policies and Procedures
In general, English words are assumed to have the meaning and reference contained within the Oxford English Dictionary. Specialist terminology relating to Education is taken as having the meaning given to it in the appropriate English parliamentary legislation or English Government documents (especially those from the Department for Education).

Within the organisation we give our own additional definitions as follows:

‘associate volunteers’: are individuals who volunteer and work alongside organisational staff, but are not formally enrolled within the organisation. These individuals may belong to other charities (such as Save the Children, etc), in which case they are ‘corporate associate volunteers,’ or they may be self sponsoring and working on their own behalf, in which case they are ‘sole associate volunteers.”’
‘directors’: are the trustees.

‘Editor’: the member of staff who is deemed to ‘own’ a document and is responsible for ensuring that it is published, reviewed, amended and kept accurate and up to date

‘member’:  the individuals in charity law responsible for appointing the trustees. In Edlumino Education Aid the trustees are the members, and they are a self-regulating body.

‘Organisation’:    The organisation is Edlumino Educational Aid

‘school’: refers to any place where learning is delivered by a member of staff to pupils, as a corporate act of the organisation. This could be a school, an academy or some other formal or informal setting.

‘staff’:  refers principally to employed members of the organisation. However the word ‘staff’ is used in organisational documents as a simple way of referring to all who work on behalf of the organisation, so it includes ‘trustees’, ‘members’, ‘volunteers,’ ‘visitors,’ etc.

‘student’: there is a customary distinction between ‘pupils’ who are learners up to the age of 16 and ‘students’ who are post 16 learners. We use the word ‘student’ to refer to all learners, regardless of age.

‘Studium’: is an Edlumino centre where education, or emergency education is provided. This term is used for centres where words such as ‘school’ or
‘education’ could be misconstrued or mistakenly viewed as having political connotations.

‘Supporter’: this is a person who undertakes to fund raise or carry out other activities which support the organisation. Supporters are not formally part of the organisation and have no formal rights or responsibilities within the organisation.

‘teacher’: a member of staff responsible for ensuring that students learn. This could include those who are formally qualified as teachers, those who are experienced as teachers, or it could include individuals who are delivering aspects of a role which could otherwise be done by teachers.

‘trustees’: those appointed by trustee vote to the body of trustees responsible for the organisation

‘volunteer’:  an individual who donates time to work for the organisation. Individuals only become ‘volunteers’ from the point that they complete their induction and are enrolled as a volunteer. Volunteers have no contractual rights as there is no contract between the organisation and a volunteer.

‘visitor’: an individual who is visiting an organisational site or activity, potentially doing so in order to make a decision about whether to ask to become a volunteer.