Policy
12
Document History:
First Published 09/2016

Policy Review Date:
August 2017

Status:
Live on website ver-1g

Health and Safety Policy
This document explains how health and safety is promoted across the organisation. It applies to all staff and volunteers.

Any queries about this policy should be sent to the document editor identified in 1.1 via contactus@edlumino.org

1.1             
This document should be interpreted in line with the standard policy context and definitions. The editor of this document is the CEO, who is also the senior point of contact for these matters. This document is implemented from 1st June 2016.
 
 
2      Statement of Intent

2.1             
The organisation commits to the following outcomes:
Outcome:
Prevent accidents and cases of work-related ill health by managing the health and safety risks in the workplace
Action:
Relevant risk assessments completed and reviewed annually or when conditions change. Actions arising out of those assessments implemented.

Outcome:
Provide clear instructions, information, and adequate training, to ensure employees are competent to do their work
Action:
Staff and subcontractors are given necessary health and safety induction and provided with appropriate training (including working at height, asbestos awareness and electrical safety and personal protective equipment when appropriate). Further training is provided as other types of work or location occur.

Outcome:
Engage and consult with employees on day-to-day health and safety conditions
Action:
Staff routinely consulted on health and safety matters as they arise but also formally consulted at regular health and safety performance review meetings or sooner if required.

Outcome:
Implement emergency procedures – evacuation in case of fire or other significant incident.
Action:
Escape routes well signed and kept clear at all times. Evacuation plans are tested from time to time and updated as necessary.
 
Outcome:
Maintain safe and healthy working conditions, provide and maintain plant, equipment and machinery, and ensure safe storage/use of substances
Action:
Access to toilets, washing facilities and drinking water provided. System in place for routine inspections and testing of equipment and machinery and for ensuring that action is promptly taken to address any defects.
 
 
3     Responsibilities

3.1             

Lead responsibilities and points of contact for reporting concerns are:
Trustee:           Dr Jo Burch     chairoftrustees@edlumino.org                        
Executive:        Dr Rory Fox    contactus@edlumino.org

3.2              Specific staff responsibilities are included in their Job Descriptions
 
 
4     Specific health, safety and security matters

4.1             

Smoking: all Edlumino sites and vehicles are no-smoking areas. Staff must not smoke outside or near sites when students are present or in sight. When working in shared or managed facilities, which have designated smoking areas, staff must additionally follow any guidance from the site owners or managers.

4.2             
Specific procedures for each site, or working place, will be produced covering the following matters:   (Download list here)
 
4.3             
Each work place will draw up its own procedures with its own specific information to complement this policy and give site specific details.
 
5      Risk Assessments

5.1             
It is assumed that adult staff are experienced in the use of household equipment and facilities (eg fridges, cutlery, kettles, doors, windows, toilets, etc) and so there is no need to put additional training or risk assessment control measures in place for standard household items, over and above those which adults use in their own home situations. If individual members of staff do not have successful experience in using such household equipment and tasks, then they must bring this to the attention of managers, so that appropriate training and individualised risk assessments can be put in place.
 
 
6     Conclusion

6.1             
This Policy has been Impact Assessed for Environment and Equality considerations. Policy review follows the Review cycle.
    

Impact Assessment  : Edlumino Health and Safety Policy
Equality Impact Assessment : Race & Ethnicity, Gender, Age, Religion, Disability, Sexuality, Maternity, Gender Reassignment, Marriage & Civil Partnership, Deprivation

Concerns arising after control measures added : NONE

Further Action : NONE
Environmental Impact Assessment : Waste & Recycling, Pollution of water, land, air, noise, light or odour. Flooding, Energy or materials use.

Concerns arising after control measures added : NONE

Further Action : NONE


See Also :  General assessments and general control measures within the Meta Policy

Assessment carried out by : RF March 2016

Appendix  : Definitions of words used in Policies and Procedures
In general, English words are assumed to have the meaning and reference contained within the Oxford English Dictionary. Specialist terminology relating to Education is taken as having the meaning given to it in the appropriate English parliamentary legislation or English Government documents (especially those from the Department for Education).

Within the organisation we give our own additional definitions as follows:

‘associate volunteers’: are individuals who volunteer and work alongside organisational staff, but are not formally enrolled within the organisation. These individuals may belong to other charities (such as Save the Children, etc), in which case they are ‘corporate associate volunteers,’ or they may be self sponsoring and working on their own behalf, in which case they are ‘sole associate volunteers.”’
‘directors’: are the trustees.

‘Editor’: the member of staff who is deemed to ‘own’ a document and is responsible for ensuring that it is published, reviewed, amended and kept accurate and up to date

‘member’:  the individuals in charity law responsible for appointing the trustees. In Edlumino Education Aid the trustees are the members, and they are a self-regulating body.

‘Organisation’:    The organisation is Edlumino Educational Aid

‘school’: refers to any place where learning is delivered by a member of staff to pupils, as a corporate act of the organisation. This could be a school, an academy or some other formal or informal setting.

‘staff’:  refers principally to employed members of the organisation. However the word ‘staff’ is used in organisational documents as a simple way of referring to all who work on behalf of the organisation, so it includes ‘trustees’, ‘members’, ‘volunteers,’ ‘visitors,’ etc.

‘student’: there is a customary distinction between ‘pupils’ who are learners up to the age of 16 and ‘students’ who are post 16 learners. We use the word ‘student’ to refer to all learners, regardless of age.

‘Studium’: is an Edlumino centre where education, or emergency education is provided. This term is used for centres where words such as ‘school’ or
‘education’ could be misconstrued or mistakenly viewed as having political connotations.

‘Supporter’: this is a person who undertakes to fund raise or carry out other activities which support the organisation. Supporters are not formally part of the organisation and have no formal rights or responsibilities within the organisation.

‘teacher’: a member of staff responsible for ensuring that students learn. This could include those who are formally qualified as teachers, those who are experienced as teachers, or it could include individuals who are delivering aspects of a role which could otherwise be done by teachers.

‘trustees’: those appointed by trustee vote to the body of trustees responsible for the organisation

‘volunteer’:  an individual who donates time to work for the organisation. Individuals only become ‘volunteers’ from the point that they complete their induction and are enrolled as a volunteer. Volunteers have no contractual rights as there is no contract between the organisation and a volunteer.

‘visitor’: an individual who is visiting an organisational site or activity, potentially doing so in order to make a decision about whether to ask to become a volunteer.